Transcript Program

 

PHA now offers a transcript program for all high school students, grades 9-12 who are members of PHA.  Transcripts are generated with student GPA tabulated according to South Carolina’s Uniform Grading Scale.  This transcript will indicate the member school name and bear the official seal of PHA.  The cost of this service is $35 for freshman and sophomores and $50 for juniors and seniors.  This fee includes sending certified transcripts to as many colleges, universities or other schools or organizations as needed not only in the current academic year, but indefinitely. (The senior transcript member will also receive a PHA diploma at no extra charge if they submit a PHA diploma application and meet the minimum standards required for a PHA diploma.)

 

According to Commission On Higher Education regulations, high school students interested in applying for college state scholarships (ie. LIFE or Palmetto Fellows) that may require class ranking, must receive their class rank from their association.  In order to meet application deadlines for scholarships and college enrollment, students are encouraged to enroll into PHA’s transcript program in their junior year of high school. 

 

Transcript program application forms are provided in your member handbook

and will soon be available online.

 

NOTE: Submit your transcript application AFTER your membership has been approved.

 

To enroll in PHA’s transcript program you may complete the online transcript application (available soon) or submit the transcript application located in your membership handbook.

Both online and hardcopy application processes will ask for the following:

 

1)      Complete one Transcript Enrollment Form per high school student.

2)      Complete one *Course History Form for each NEW transcript applicant. *Renewing transcript applicants may omit this step.

3)      Complete one Courses in Progress Form per high school student.

 

Course History and Courses In Progress forms will ask for the following information:

 

Grade Level – which grade student was in when completed course

 

Course Title – Specific title of the course (the way you want it presented on the transcript) For example: Algebra I

 

Name of Text(s) or Primary Resource(s) – Document all curricula resources used during each course.

          

Course Description – You may find examples of the language used to describe courses in high school handbooks, correspondence school catalogs, and college catalogs.  If you’re using a textbook or curriculum package, you may find information to help write the course description in the table of contents.  This description should reflect overall course content.

 

Course Type – Indicate whether course is:

 

            CP (College Prep) – Courses designed to prepare students for college.

 

TP (Tech Prep) – Courses designed to prepare students for a technical or vocational field

       

H (Honors)Courses with more in-depth content and have much more rigorous requirements. 

Students claiming honors credit must provide documentation in accordance with Section 59-5-68 of the South Carolina Code of Laws, which requires a published syllabus, and more rigorous textbooks or other course materials than grade appropriate college prep or tech prep courses.  Therefore, you will need to mail a copy of the syllabus to PHA for our records

This statute also states that honors credit may be claimed for only the core content areas of English, Math, Science, and Social Studies. Honors credit may be claimed for other content areas for courses where students are earning their 3rd or 4th Carnegie Unit.

 

D (Dual Credit) – Courses for which students received both high school Carnegie units and credit at a college or university. (Dual credit courses receive the same weight as AP courses.)

 

AP (Advanced Placement) – Higher-level courses that carry college credit if the student takes and passes the AP exams administered by the College Board and receives an AP score of 3 or higher.

 

IB (International Baccalaureate), or Pre-IB   Pre-University Courses available only through schools approved by the International Baccalaureate Organisation.  Students must physically attend the IB school; therefore, these courses are not available to homeschoolers.  Homeschooled students may claim IB credit only if the course is transferred from an IB school.

  

College Prep and Tech Prep courses earn the base weight on the Uniform Grading Scale.   Honors and Pre-IB courses earn a one-half quality point more, and Dual Credit, Advanced Placement and International Baccalaureate courses earn a full quality point more than the base weight. 

 

Final Numerical Grade – List final grade as a number, not a letter.  (For Example: 95) This will allow PHA to convert to the Uniform Grading Scale.

 

Where Completed – Write “HS” for courses completed in homeschool and “PS” for courses completed in public or private school, or college. 

Please submit one Request for Transcript form for any “PS” school attended during high school. 

 

Number of Credits - One credit equals one Carnegie Unit.  One Carnegie Unit by the public school standards equals 150 hours of work.  Since students are generally able to cover work more quickly in a homeschool setting compared to a classroom setting, our association will accept 120 hours of work for one credit, 60 hours for ½ credit.  

 

4)      If coursework was previously completed at a public or private school, complete a Request for Records form so that PHA may obtain an official transcript.  Complete one form for each school previously attended.

5)      If coursework was previously completed at a high school, college or university, mail a copy of the grade report from that institution.

 

6)      Mail necessary paperwork and check or money order for $35 or $50 per student, payable to Palmetto Homeschool Association to:

 

PHA

Attn: Transcript Coordinator

P.O. Box 486

Lancaster, SC 29721

 

7)      Deadline for transcript enrollment application submissions is September 30th.

8)      PHA memberships approved after September 30th will be given 30 days after their approval date to submit their transcript application.

9)      Final grades for semester courses completed first semester must be submitted on the Final Grade Report by January 15th.

10)   Final grades for yearly courses completed must be submitted on a grade report sheet by May 15, for seniors and by June 15, for juniors.

11)   Final grades must be submitted at least 10 business days before the date transcript is needed in hand.

12)   Transcript requests must be made on the form provided in the member handbook or via the website.  Allow at least five business days for processing.

13)   Please make copies of all submissions for your own files. 

14)   Freshman, Sophomore and Junior transcript members must reapply each year they wish to continue in the transcript program.

 

 

SC Uniform Grading Scale –effective August 2007

 

South Carolina Uniform Grading Scale Conversions

Numerical

Average

Letter Grade

College Prep

Honors

AP/IB/

Dual Credit

100

A

4.875

5.375

5.875

99

A

4.750

5.250

5.750

98

A

4.625

5.125

5.625

97

A

4.500

5.000

5.500

96

A

4.375

4.875

5.375

95

A

4.250

4.750

5.250

94

A

4.125

4.625

5.125

93

A

4.000

4.500

5.000

92

B

3.875

4.375

4.875

91

B

3.750

4.250

4.750

90

B

3.625

4.125

4.625

89

B

3.500

4.000

4.500

88

B

3.375

3.875

4.375

87

B

3.250

3.750

4.250

86

B

3.125

3.625

4.125

85

B

3.000

3.500

4.000

84

C

2.875

3.375

3.875

83

C

2.750

3.250

3.750

82

C

2.625

3.125

3.625

81

C

2.500

3.000

3.500

80

C

2.375

2.875

3.375

79

C

2.250

2.750

3.250

78

C

2.125

2.625

3.125

77

C

2.000

2.500

3.000

76

D

1.875

2.375

2.875

75

D

1.750

2.250

2.750

74

D

1.625

2.125

2.625

73

D

1.500

2.000

2.500

72

D

1.375

1.875

2.375

71

D

1.250

1.750

2.250

70

D

1.125

1.625

2.125

69

F

1.000

1.500

2.000

68

F

0.875

1.375

1.875

67

F

0.750

1.250

1.750

66

F

0.625

1.125

1.625

65

F

0.500

1.000

1.500

64

F

0.375

0.875

1.375

63

F

0.250

0.750

1.250

62

F

0.125

0.625

1.125

0–61

F

0.000

0.000

0.000

61

FA

0.000

0.000

0.000

61

WF

0.000

0.000

0.000

WP

0.000

0.000

0.000

 

 

 

Palmetto Homeschool Association’s transcript and diploma program standards are based on the same standards and requirements mandated by the SC Commission On Higher Education for all South Carolina public school students.

 

The following PUBLIC SCHOOL POLICIES are detailed for those students desiring a transcript or diploma from PHA.

These policies are from the SC Dept. of Education website: www.ed.sc.gov

 

 PHA must comply with these standards for the required objective homeschool  association class rankings required for SC state scholarship eligibility.

 

 

SOUTH CAROLINA PUBLIC SCHOOL POLICIES

 

Courses Carrying Carnegie Units

 

The uniform grading scale and the system for calculating GPAs and class rank will apply to all courses carrying Carnegie units, including units earned at the middle or junior high school level.

 

All report cards and transcripts will use numerical grades for courses carrying Carnegie units. Transcripts and report cards will specify the course title and the level or type of course the student has taken (e.g., English 1, Algebra 2 honors, AP U.S. History). The grading scale must be printed on the report card.

 

Honors Courses

 

Honors courses, which extend and deepen the opportunities provided by courses at the high school level, are designed for students exhibiting superior abilities in the particular content area. The honors curriculum places emphasis on critical and analytical thinking, rational decision making, and inductive and deductive reasoning.

 

School districts may designate honors courses and give the assigned weighting under the following conditions:

 

A.      An honors course must have a published syllabus that verifies rigor sufficiently beyond the College Preparatory (CP) requirements.

B.      Textbooks and other course materials must be differentiated and more rigorous than those used in CP courses.

C.      Honors courses may be offered in English, mathematics, science, and social studies. Honors weighting may be designated in other content areas for the third and fourth level of the courses, provided that the two above standards are met. Honors weighting may not be designated in any physical education courses.

 

One half of a quality point (.5) is added to the CP weighting for honors courses that meet the three criteria listed above. These criteria apply to all courses, including those offered online and in other nontraditional settings and those recorded on a transcript from an out-state-school that is accredited under the regulations of the board of education of that state or the appropriate regional accrediting agency: the New England Association of Colleges and Schools, the Middle States Association of Colleges and Schools, the Southern Association of Colleges and Schools, the North Central Association of Colleges and Schools, the Western Association of Colleges and Schools, or the Northwest Association of Colleges and School (as specified in State Board Regulation 43-273, Transfers and Withdrawals).

 

 

Dual Credit Courses

 

Dual credit courses—whether they are taken at the school where the student is enrolled or at a postsecondary institution—are those courses for which the student has been granted permission by his or her home school to earn both Carnegie units and college credit for those particular courses

 

One quality point is added to the CP weighting for dual credit courses that are applicable to baccalaureate degrees or to associate degrees in arts or science offered by accredited institutions (see State Board of Education Regulation 43-234, Defined Program, Grades 9–12, and Regulation 43-259, Graduation Requirements).

 

College orientation courses offered by postsecondary institutions carry CP weighting and do not receive honors or dual credit quality points.

 

Advanced Placement and International Baccalaureate Courses

The following criteria apply to the College Board’s Advanced Placement (AP) courses and to International Baccalaureate (IB) courses—including those offered online and in other nontraditional settings and those recorded on a transcript from an out-state-school that is accredited under the regulations of the board of education of that state or the appropriate regional accrediting agency: the New England Association of Colleges and Schools, the Middle States Association of Colleges and Schools, the Southern Association of Colleges and Schools, the North Central Association of Colleges and Schools, the Western Association of Colleges and Schools, or the Northwest Association of Colleges and School (as specified in State Board Regulation 43-273, Transfers and Withdrawals).

·        Only AP or IB courses can be awarded a full quality point above the CP weighting. Seminar or support courses for AP or IB may be weighted as honors but not as AP or IB courses.

·        An AP course can carry only one quality point.

 

 

Computing Grade Point Averages

GPAs already earned by students will be recalculated on the basis of the revised policy’s three-decimal-point scale. All South Carolina public schools will use the following formula to compute all GPAs:

 

GPA   =    sum (quality points x units)

sum of units attempted

 

 

     STUDENT EXAMPLE

 

Course Taken

Numerical Average

Quality Points

Unit

 

 

 

English 1

91

3.750

1

 

 

 

Algebra 1

87

3.250

1

 

 

 

Physical Science

94

4.125

1

 

 

 

World Geography, Honors

83

3.250

1

 

 

 

Physical Education

92

3.875

.5

 

 

 

French 1

84

2.875

1

 

 

 

 

          COMPUTATION

 

 

Quality Points

 

Units

 

 

   3.750

x

1.0

=

   3.750

   3.250

x

1.0

=

   3.250

   4.125

x

1.0

=

   4.125

   3.250

x

1.0

=

   3.250

   3.875

x

.5

=

   1.9375

   2.875

x

 1.0

=

   2.875

sum of units attempted è

5.5

 

19.1875

ç sum of quality points x units

        sum of quality points x units

divided by sum of units attempted è       

 

19.1875 ÷ 5.5 = 3.488636 ç student’s GPA

 

 

Computations will not be rounded to a higher number.

 

The establishment of criteria for determining honors graduates, including the valedictorian or salutatorian, is a local decision. Local boards may establish earlier cutoffs (e.g., the seventh semester of high school, the third nine weeks of the senior year) when ranking students for any local purpose. However, class rank for LIFE Scholarships is determined at the conclusion of the spring semester of the senior year.

 

Converting Grades on Transcripts

When transcripts are received from accredited out-of-state schools (or in state from accredited sources other than the public schools) and numerical averages are provided, those averages must be used in transferring the grades to the student’s record. If letter grades with no numerical averages are provided, this conversion will apply: A = 96, B = 88, C = 80, D = 73, F = 61. If the transcript indicates that the student has earned a passing grade in any course in which he or she had a numerical average lower than 70, that average will be converted to a 73 numerical grade on the new scale. See State Board of Education Regulation 43-273 for complete information on transfers and withdrawals. The criteria for accepting transcripts from homeschools are a local decision.

 

If the transcript shows that the student has earned a grade of P (passing), that grade will be converted to a numerical designation on the basis of information secured from the sending institution as to the appropriate numerical value of the P. If no numerical average can be obtained from the sending institution, the student’s cumulative transfer GPA will be calculated and the corresponding number equivalent will be assigned to replace the P. (For example, if a student transfers with a cumulative GPA of 3.5 on the CP scale, the grade of P would be converted to an 89. A grade of P, in other words, will neither positively nor negatively impact the student’s transfer GPA.)